Is Your Insurance Agency At Risk for Data Loss?

Is Your Insurance Agency At Risk for Data Loss?

Are you at risk for data loss?

Think about the way your data is currently stored in your insurance agency. Excel spreadsheets on your desktop? Files on USB drives? Paper files in file cabinets? If any of those are the way you store your book-of-business, do you have a backup in place in the event of a natural disaster or other data loss cause?

When you think disaster, you think of a hurricane or tornado. However, the leading causes of data loss for businesses is actually not natural disasters like these.

Some of the leading causes of data loss according to BusinessBlogs are:

  • Accidentally deleting data
  • Computer viruses
  • Damaged computer hardware
  • Software crash
  • Electrical problems
  • Mother nature

As you can see, many of these data threats have to do with the hardware and software you’re using to store your data. Strategic Resource lays out four ways most businesses lose information that correspond with the causes of data loss above.

Ways businesses lose information/data:

  • Poor storage practices (paper files, external disk drives, etc.)
  • Poor document control practices (multiple versions, multiple backups or lack of backup, etc.)
  • Poor security practices (viruses, spam, etc.)
  • Human or operational errors (failure to backup, failure to migrate data, losing ‘master’ copy, etc.)

What can you do?

This might seem overwhelming, but most insurance agencies are alleviating these issues by using an insurance agency management system that’s hosted online where their data is constantly backed up and always accessible via computer, phone, or tablet. This way, if your computer crashes or a natural disaster strikes, your data is stored in safe place where it won’t be lost.

Systems like these are helpful when it comes to human error. When one person makes a change, that change is reflected across the platform for all other users. No need to always be asking “where’s the latest version of this?”

AgencyBloc is an agency management system built for life and health insurance agencies that’s hosted online with unlimited, off-site storage and data backup every 4 seconds. We also take security very seriously utilizing bank-grade encryption and two-step verification.

So, think it’s time to consider a better way of storing your data? An insurance agency management system has many more benefits than simply keeping your information safe. Learn more by scheduling a live, 1-on-1 demo of AgencyBloc.

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Kelsey Rosauer

By Kelsey Rosauer on January 5, 2017 in Database Management

Kelsey is the Marketing Brand Specialist at AgencyBloc. She plans and creates educational resources to help our customers organize, automate & grow their insurance agency. Favorite quote: "I am convinced that life is 10% what happens to me and 90% how I react to it." —Charles R. Swindoll  More articles


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